Somebody built a OneAMS preview of your organisation.

Last updated 8 September 2026

1. What a preview is

Somebody typed a web address into OneAMS and asked to see what an association looks like inside it. We built a throwaway demonstration account and named it after that address. It is a sales demonstration of our software, not a website, not a service anybody has bought, and not anything your organisation has agreed to.

Every page of a preview says so on the page itself, in these words:

• Private sample demonstration. Member records and balances are fictional.
• Prepared automatically from your web address. Not affiliated with, endorsed by, or created for the owners of that website.
• The date it deletes itself, and a link to have it removed sooner.

A preview cannot send email, cannot take a payment and cannot invite anyone to anything. It is not a technical promise we are asking you to trust: a preview account is held in a state our software refuses to send anything from, and the check sits in the one place every outbound message and every payment in OneAMS has to pass through.

2. What a preview is built from

The web address itself. Nothing is exported from any system of yours, nothing is uploaded, and nobody is given access to anything you run. As of 8 September 2026, that is the whole of it — the organisation’s name is derived from the domain name and no page of your site is fetched at all.

When that changes, and it is intended to, these are the standing rules for it, and they are the reason this page exists rather than a support article:

• Your robots.txt decides. It is read first and obeyed. A disallowed path is not fetched.
• A handful of pages, once. A preview is built from a small number of public pages in a single pass. It is not a recurring crawl and it does not come back on a schedule.
• Structure, never your words. What a preview takes from a page is the shape of the organisation — that there is a membership page, that there are chapters, what the levels appear to be called. Body text is not copied into a preview; the pages inside one carry neutral placeholder content under those headings.
• No member lists. Member directories, rosters and anything that reads as a list of people are excluded outright. This is the one rule in the feature that is a hard exclusion rather than a preference.
• Your logo, to identify you. A logo or icon may be reproduced at small size so the demonstration is recognisable as being about your organisation. It is deleted with the rest of the preview.

3. OneAMSPreviewBot

When OneAMS does fetch a public page to build a preview, the request identifies itself honestly, so that a line in your access log leads back to this page:

OneAMSPreviewBot/1.0 (+https://oneams.ai/preview-policy)

To keep OneAMS away from your site permanently, whether or not a preview has ever been built, add this to your robots.txt:

User-agent: OneAMSPreviewBot
Disallow: /

We will not argue with that file, and we do not treat a disallow as something to work around. If you would rather tell us than edit a file, the removal instructions below do the same job and are permanent.

4. A preview contains no real person

The members inside a preview are invented, and invented in a way that makes them impossible to mistake for anybody:

• Names come from a fixed list of made-up names, and from nowhere else.
• Every email address is on example.org, the domain reserved by RFC 2606 for exactly this — it can never deliver to anyone.
• Every phone number is in the reserved 555-01xx range.
• The membership levels and the prices next to them are examples we made up. They are not your dues, and a preview labels them as examples wherever they appear.

There is no path in our software that takes a real person’s name, address or phone number from a public page into a preview. That is a structural property of how a preview is filled in, not a policy somebody has to remember to follow.

5. How long a preview lasts

About two weeks. The exact date is printed on the preview from the first minute, not revealed at the end. At that moment the link stops working, and the account behind it and everything in it are deleted by the next daily cleanup pass — so the page is dead on the date it names, and the data is gone within a day of it.

6. How to have a preview removed

If you have the link: every page of the preview carries a This is my organisation — remove it link. It needs no account and no reply from us. Clicking it deletes the preview immediately and blocks that domain, so no further preview of your organisation can be built by anyone.

If you do not have the link — for instance if you found OneAMSPreviewBot in your access log — tell us the domain and we will do the same thing: delete anything that exists and block the domain permanently. Use the contact form, or write to hello@oneams.ai. You do not need to explain yourself, prove anything, or speak to a salesperson, and we will not ask you to reconsider.

A domain block outlives the preview it was about. Lifting one is a deliberate act by a person here, at your request — never automatic, and never a side effect of somebody typing your address in again.

7. What we keep afterwards

When a preview ends, whether by expiry or by removal, the demonstration account and everything inside it are deleted, including any logo we stored. The email address of whoever asked for the preview is erased at the same time.

What survives is one short record: the domain, the dates, whether the preview was kept, and whether our reading of the site worked. It holds no personal data, and it is what tells us whether this feature is worth having at all. A removal request is kept permanently, because that record is what stops the domain being previewed again.

8. Getting hold of us

hello@oneams.ai, or the contact form. A person reads both. If you are telling us to take a preview down, you do not need to wait for the reply — the link on the preview itself is faster than we are.